Security – Your Front Page For Information Governance News

The British Library Hack: A Chapter in Ransomware Resilience

In a stark reminder of the persistent threat of cybercrime, the British Library has confirmed a data breach incident that has led to the exposure of sensitive personal data, with materials purportedly up for auction online. An October intrusion by a notorious cybercrime group targeted the library, which is home to an extensive collection, including over 14 million books.

Recently, the ransomware group Rhysida claimed responsibility, publicly displaying snippets of sensitive data, and announcing the sale of this information for a significant sum of around £600k to be paid in cryptocurrency.

While the group boasts about the data’s exclusivity and sets a firm bidding deadline (today 27^th November 2023), the library has only acknowledged a leak of what seems to be internal human resources documents. It has not verified the identity of the attackers nor the authenticity of the sale items. The cyber attack has significantly disrupted the library’s operations, leading to service interruptions expected to span several months.

In response, the library has strengthened its digital defenses, sought expert cybersecurity assistance, and urged its patrons to update their login credentials as a protective measure. The library is working closely with the National Cyber Security Centre and law enforcement to investigate, but details remain confidential due to the ongoing inquiry.

The consequences of the attack have necessitated a temporary shutdown of the library’s online presence. Physical locations, however, remain accessible. Updates can be found the British Library’s X (née twitter) feed. The risk posed by Rhysida has drawn attention from international agencies, with recent advisories from the FBI and US cybersecurity authorities. The group has been active globally, with attacks on various sectors and institutions.

The British Library’s leadership has expressed appreciation for the support and patience from its community as it navigates the aftermath of the cyber attack.

What is a Ransomware Attack?

A ransomware attack is a type of malicious cyber operation where hackers infiltrate a computer system to encrypt data, effectively locking out the rightful users. The attackers then demand payment, often in cryptocurrency, for the decryption key. These attacks can paralyse organisations, leading to significant data loss and disruption of operations.

Who is Rhysida?

The Rhysida ransomware group first came to the fore in May of 2023, following the emergence of their victim support chat portal hosted via the TOR browser. The group identifies as a “cybersecurity team” who highlight security flaws by targeting victims’ systems and spotlighting the supposed potential ramifications of the involved security issues.

How to prevent a Ransomware Attack?

Hackers are becoming more and more sophisticated in ways they target our personal data. We have seen this with banking scams recently. However there are some measures we can implement personally and within our organisations to prevent a ransomware attack.

Avoid Unverified Links: Refrain from clicking on links in spam emails or unfamiliar websites. Hackers frequently disseminate ransomware via such links, which, when clicked, can initiate the download of malware. This malware can then encrypt your data and hold it for ransom.
Safeguard Personal Information: It’s crucial to never disclose personal information such as addresses, NI numbers, login details, or banking information online, especially in response to unsolicited communications.
Educate Employees: Increasing awareness among employees can be a strong defence. Training should focus on identifying and handling suspicious emails, attachments, and links. Additionally, having a contingency plan in the event of a ransomware infection is important.
Implement a Firewall: A robust firewall can act as a first line of defence, monitoring incoming and outgoing traffic for threats and signs of malicious activity. This should be complemented with proactive measures such as threat hunting and active tagging of workloads.
Regular Backups: Maintain up-to-date backups of all critical data. In the event of a ransomware attack, having these backups means you can restore your systems to a previous, unencrypted state without having to consider ransom demands.
Create Inventories of Assets and Data: Having inventories of the data and assets you hold allows you to have an immediate knowledge of what has been compromised in the event of an attack whilst also allowing you to update security protocols for sensitive data over time.
Multi-Factor Authentication: Identifying legitimate users in more than one way ensures that you are only granting access to those intended.

These are some strategies organisations can use as part of a more comprehensive cybersecurity protocol which will significantly reduce the risk of falling victim to a ransomware attack.

Join us on our workshop “How to increase Cyber Security in your Organisation” and Cyber Security for DPO’s where we discuss all of the above and more helping you create the right foundations for Cyber resilience within your organisation.

Another Day; Another Police Data Breach

The largest police force in the UK, the London Metropolitan Police (also known as the London Met), has fallen victim to a substantial data breach. Approximately 47,000 members of the police staff have been informed about the potential compromise of their personal data. This includes details such as photos, names, and ranks. The breach occurred when criminals targeted the IT systems of a contractor responsible for producing staff identification cards.

While this breach has raised concerns about the security of sensitive information, it is important to note that details like identification numbers and clearance levels might have been exposed as well. However, it has been confirmed that the breached data did not include home addresses of the affected Met police personnel. There are fears that organised crime groups or even terrorist entities could be responsible for this breach of security and personal data.

Furthermore, the breach has amplified security apprehensions for London Met police officers from Black, Asian, and Minority Ethnic backgrounds. Former London Met Police Chief Superintendent Dal Babu explained that individuals with less common names might face a heightened risk. Criminal networks could potentially locate and target them more easily online, compared to those with common names. This concern is particularly relevant for officers in specialised roles like counter-terrorism or undercover operations.

Reacting to this situation, former Met commander John O’Connor expressed outrage, highlighting concerns about the adequacy of the cyber security measures put in place by the contracted IT security company, given the highly sensitive nature of the information at stake.

This incident presents a significant challenge to the UK Home Office, and it is likely that the government will be compelled to swiftly review and bolster security protocols. This step is necessary to ensure that the personal data of security service personnel is safeguarded with the utmost levels of privacy and data security. Both the Information Commissioner’s Office (ICO) and The National Crime Agency have initiated investigations.

This follows the data breach of the Police Service of Northern Ireland (PSNI) where, in response to a Freedom of Information request, the PSNI mistakenly divulged information on every police officer and member of police staff. Over in England, Norfolk and Suffolk Police also recently announced it had mistakenly released information about more than 1,200 people, including victims and witnesses of crime, also following an FOI request. Last week, South Yorkshire Police referred itself to the information commissioner after “a significant and unexplained reduction” in data such as bodycam footage stored on its systems, a loss which it said could affect some 69 cases.

These incidents underscore the urgency of maintaining robust data protection measures and raising awareness about potential risks, especially within law enforcement agencies. It also requires Data Controllers to ensure that they have processes in place to comply with the requirements of GDPR (Article 28) when it comes to appointing Data Processors.

Privacy Concerns Raised Over Adoption Records on Genealogy Website

Last week, the names and details of individuals adopted over the past century were found to be accessible on the genealogy website, Scotland’s People. The exposure of these records, alongside other recent data breaches, has ignited a discourse on privacy and security.

Upon being alerted by a concerned mother, who discovered her adopted child’s details on the website, the NRS acted promptly, removing the information within 36 hours. The mother detailed her experience in an interview with BBC Scotland News. She highlighted the potential risk of the website inadvertently enabling individuals to discern the adopted child’s new surname. This revelation is alarming, especially as many adoptive parents opt to retain the first names of their children.

Diving deeper into the website’s database, it was revealed that the platform had information on adoptions dating as far back as 1909, with the most recent entries from 2022. Nick Hobbs, the acting Children’s Commissioner in Scotland, said that the exposed data could be in violation of both the European Convention on Human Rights and the United Nations Convention on the Rights of the Child, both of which enshrine the right to privacy.

While the NRS responded by temporarily removing the records from the site, they highlighted their statutory responsibility to maintain open and searchable registers. They also stressed that this incident didn’t classify as a personal data breach. Nonetheless, as a precautionary measure, they informed the Information Commissioner’s Office (ICO) about the concerns raised.

The ICO, in its statement, underscored the importance of sensitive personal data being managed in congruence with data protection laws. They clarified that while the NRS did notify them, they hadn’t received a formal breach report.

This incident serves as a poignant reminder of the complexities of balancing transparency and privacy in the digital age. As the debate around personal data continues to evolve, it underscores the need for stringent measures and vigilance in the handling of sensitive information, especially when it pertains to vulnerable demographics.
It is paramount that organisations ensure robust data governance practices to prevent potential breaches and safeguard individual rights.

Ibrahim Hasan’s BBC Radio Ulster Interview about the PSNI Data Breach

Today, Ibrahim Hasan gave an interview to BBC Radio Ulster about the the Police Service of Northern Ireland’s (PSNI) recent data breach. In response to an FOI request, PSNI shared names of all officers and staff, where they were based and their roles. Listen below. More about the PSNI and the Electoral Commission data breaches here.

We have two workshops coming up in September (Introduction to Cyber Security and Cyber Security for DPOs) which are ideal for organisations who wish to upskill their employees about data security. Our Data Mapping workshop is proving very popular with IG and DP Officers who wish to develop this skill.

The Electoral Commission and PSNI: One Day, Two Data Breaches!

Yesterday two major data breaches were reported in the public sector. Both have major implications for individuals’ privacy. They are also a test for the Information Commissioner’s Office’s (ICO) approach to the use of its enforcement power.

In the morning, the Electoral Commission revealed, in a public notice issued under Article 33 and 34 of the UK GDPR, that it has been the victim of a “complex cyber-attack” potentially affecting millions of voters.
It only discovered in October last year that unspecified “hostile actors” had managed to gain access to copies of the electoral registers, from August 2021. Hackers also broke into its emails and “control systems”.

The Commission said the information it held at the time of the attack included the names and addresses of people in the UK who registered to vote between 2014 and 2022.This includes those who opted to keep their details off the open register, which is not accessible to the public but can be purchased. The data accessed also included the names, but not the addresses, of overseas voters.

The Commission said it is difficult to predict exactly how many people could be affected, but it estimates the register for each year contains the details of around 40 million people. It has warned people to watch out for unauthorised use of their data. The ICO has issued a statement saying it is currently making enquiries into the incident.

And then late last night, and perhaps even more worrying for those involved, the Police Service of Northern Ireland apologised for a data breach affecting thousands of officers. In response to a Freedom of Information (FoI) request, the PSNI mistakenly divulged information on “every police officer and member of police staff”, a senior officer said. The FoI request, via the What Do They Know.Com website, had asked the PSNI for a breakdown of all staff rank and grades. But as well as publishing a table containing the number of people holding positions such as constable, a spreadsheet was included. This contained the surnames of more than 10,000 individuals, their initials and other data, but did not include any private addresses. The information was published on the WDTK website for more than two hours.

The ICO has just issued a statement Cabinet Office the PSNI data breach. A few years ago such data breaches would attract large fines. In 2021 the Cabinet Office was fined £500,000 (later reduced to £50,000) for publishing postal addresses of the 2020 New Year Honours recipients online. In June 2022 John Edwards, the Information Commissioner, announced a new approach towards the public sector with the aim to reduce the impact of fines on the sector. This centred around issuing reprimands rather than fines for the public sector. Since then no public sector organisation has been fined despite some very serious data breaches. In May 2023, Thames Valley Police (TVP) were issued with a reprimand after an ICO investigation found that TVP had inappropriately disclosed contextual information that led to suspected criminals learning the address of a witness (the data subject). As a result of this incident, the data subject moved address and the impact and risk to the data subject remains high. Many data protection experts have expressed concern about the public sector’s special treatment. In relation to yesterday’s data breaches, anything other than serious enforcement action will lead to further questions for the ICO.

The scale of the PSNI data breach is huge. The release of the names exposes individuals who are regularly targeted by terrorist groups. Had the breach included addresses, it would have been even more serious. Both these breaches are going to test the ICO’s public sector enforcement policy.

Ibrahim Hasan has given an interview to BBC Radio Ulster about the PSNI data breach. Listen here.

Law Firm Fined For GDPR Breach: What Went Wrong?

On 10^th March the Information Commissioner’s Office (ICO) announced that it had fined Tuckers Solicitors LLP £98,000 for a breach of GDPR.

The fine follows a ransomware attack on the firm’s IT systems in August 2020. The attacker had encrypted 972,191 files, of which 24,712 related to court bundles. 60 of those were exfiltrated by the attacker and released on the dark web. Some of the files included Special Category Data. Clearly this was a personal data breach, not just for the fact that data was released on the dark web, but because of the unavailability of personal data (though encryption by the attacker) which is also cover by the definition in Article 4 GDPR. Tuckers reported the breach to the ICO as well as affected individuals through various means including social media.

The ICO found that between 25^th May 2018 (the date the GDPR came into force) and 25th August 2020 (the date on which the Tuckers reported the personal data breach), Tuckers had contravened Article 5(1)(f) of the GDPR (the sixth Data Protection Principle, Security) as it failed to process personal data in a manner that ensured appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. The ICO found its starting point for calculating the breach to be 3.25 per cent of Tuckers’ turnover for 30 June 2020. It could have been worse; the maximum for a breach of the Data Protection Principles is 4% of gross annual turnover.

In reaching its conclusions, the Commissioner gave consideration to Article 32 GDPR, which requires a Data Controller, when implementing appropriate security measures, to consider:

“…the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons”.

What does “state of the art” mean? In this case the ICO considered, in the context of “state of the art”, relevant industry standards of good practice including the ISO27000 series, the National Institutes of Standards and Technology (“NIST”), the various guidance from the ICO itself, the National Cyber Security Centre (“NCSC”), the Solicitors Regulatory
Authority, Lexcel and NCSC Cyber Essentials.

The ICO concluded that there are a number of areas in which Tuckers had failed to comply with, and to demonstrate that it complied, with the Security Principle. Their technical and organisational measures were, over the relevant period, inadequate in the following respects:

Lack of Multi-Factor Authentication (“MFA”)

MFA is an authentication method that requires the user to provide two or more verification factors to gain access to an online resource. Rather than just asking for a username and password, MFA requires one or more additional verification factors, which decreases the likelihood of a successful cyber-attack e.g. a code from a fob or text message. Tuckers had not used MFA on its remote access solution despite its own GDPR policy requiring it to be used where available.

Patch Management

Tuckers told the ICO that part of the reason for the attack was the late application of a software patch to fix a vulnerability. In January 2020 this patch was rated as “critical” by the NCSC and others. However Tuckers only installed it 4 months later.

Failure to Encrypt Personal data

The personal data stored on the archive server, that was subject to this attack, had not been encrypted. The ICO accepted that encryption may not have prevented the ransomware attack. However, it would have mitigated some of the risks the attack posed to the affected data subjects especially given the sensitive nature of the data.

Action Points

Ransomware is on the rise. Organisations need to strengthen their defences and have plans in place; not just to prevent a cyber-attack but what to do when it does takes place:

Conduct a cyber security risk assessment and consider an external accreditation through Cyber Essentials. The ICO noted that in October 2019, Tuckers was assessed against the Cyber Essentials criteria and found to have failed to meet crucial aspects. The fact that some 10 months later it had still not resolved this issue was, in the Commissioner’s view, sufficient to constitute a negligent approach to data security obligations.
Making sure everyone in your organisation knows the risks of malware/ransomware and follows good security practice. Our GDPR Essentials e learning solution contains a module on keeping data safe.
Have plans in place for a cyber security breach. See our Managing Personal Data Breaches workshop.

More useful advice in the ICO’s guidance note on ransomeware and DP compliance.

This and other GDPR developments will be discussed in detail on our forthcoming GDPR Update workshop. We also have a few places left on our Advanced Certificate in GDPR Practice course starting in April.

First ICO GDPR Fine Reduced on Appeal

The first GDPR fine issued by the Information Commissioner’s Office (ICO) has been reduced by two thirds on appeal.

In December 2019, Doorstep Dispensaree Ltd, a company which supplies medicines to customers and care homes, was the subject of a Monetary Penalty Notice of £275,000 for failing to ensure the security of Special Category Data. Following an investigation, the ICO ruled that the company had left approximately 500,000 documents in unlocked containers at the back of its premises in Edgware. The ICO launched its investigation after it was alerted by the Medicines and Healthcare Products Regulatory Agency, which was carrying out its own separate enquiry into the company.

The unsecured documents included names, addresses, dates of birth, NHS numbers, medical information and prescriptions belonging to an unknown number of people.
The ICO held that this gave rise to infringements of GDPR’s security and data retention obligations. It also issued an Enforcement Notice after finding, amongst other things, that the company’s privacy notices and internal policies were not up to scratch.

On appeal, the First Tier Tribunal (Information Rights) ruled that the original fine of £275,000 should be reduced to £92,000. It concluded that 73,719 documents had been seized by the MHRA, and not approximately 500,000 as the ICO had estimated. She also held that 12,491 of those documents contained personal data and 53,871 contained Special Category Data.

A key learning point from this appeal is that data controllers cannot be absolved of responsibility for personal data simply because data processors breach contractual terms around security. The company argued that, by virtue of Article 28(1) of GDPR, its data destruction company (JPL) had become the data controller of the offending data because it was processing the data otherwise than in accordance with their instructions. In support of this argument it relied on its contractual arrangement with JPL, under which JPL was only authorised to destroy personal data in relation to DDL- sourced excess medication and equipment and must do so securely and in good time.

The judge said:

“The issue of whether a processor arrogated the role of controller in this context must be considered by reference to the Article 5(2) accountability principle. This provides the controller with retained responsibility for ensuring compliance with the Article 5(1) data processing principles, including through the provision of comprehensive data processing policies. Although it is possible that a tipping point may be reached whereby the processor’s departure from the agreed policies becomes an arrogation of the controller’s role, I am satisfied that this does not apply to the facts of this case.”

This case shows the importance of data controllers keeping a close eye on data processors especially where they have access to or are required to destroy or store sensitive data. Merely relying on the data processor contract is not enough to avoid ICO enforcement.

Our GDPR Practitioner Certificate is our most popular certificate course available both online and classroom. We have added more dates.

First GDPR Fine Issued to a Charity

On 8^th July 2021, the Information Commissioner’s Office (ICO) fined the transgender charity Mermaids £25,000 for failing to keep the personal data of its users secure.
In particular this led to a breach of the Articles 5(l)(f) and 32(1) and (2) of the GDPR.

The ICO found that Mermaids failed to implement an appropriate level of organisational and technical security to its internal email systems, which resulted in documents or emails containing personal data, including in some cases relating to children and/or including in some cases special category data, being searchable and viewable online by third parties through internet search engine results.

The ICO’s investigation began after it received a data breach report from the charity in relation to an internal email group it set up and used from August 2016 until July 2017 when it was decommissioned. The charity only became aware of the breach in June 2019.

The ICO found that the group was created with insufficiently secure settings, leading to approximately 780 pages of confidential emails to be viewable online for nearly three years. This led to personal data, such as names and email addresses, of 550 people being searchable online. The personal data of 24 of those people was sensitive as it revealed how the person was coping and feeling, with a further 15 classified as Special Category Data as mental and physical health and sexual orientation were exposed.

The ICO’s investigation found Mermaids should have applied restricted access to its email group and could have considered pseudonymisation or encryption to add an extra layer of protection to the personal data it held.

During the investigation the ICO discovered Mermaids had a negligent approach towards data protection with inadequate policies and a lack of training for staff. Given the implementation of the UK GDPR as well as the wider discussion around gender identity, the charity should have revisited its policies and procedures to ensure appropriate measures were in place to protect people’s privacy rights.

Steve Eckersley, Director of Investigations said:

“The very nature of Mermaids’ work should have compelled the charity to impose stringent safeguards to protect the often vulnerable people it works with. Its failure to do so subjected the very people it was trying to help to potential damage and distress and possible prejudice, harassment or abuse.

“As an established charity, Mermaids should have known the importance of keeping personal data secure and, whilst we acknowledge the important work that charities undertake, they cannot be exempt from the law.”

Up to April 2021, European Data Protection regulators had issued approximately €292 million worth of fines under GDPR. The greatest number of fines have been issued by Spain (212), Italy (67) and Romania (52) (source).

Up to last week, the ICO had only issued four GDPR fines. Whilst fines are not the only GDPR enforcement tool, the ICO has faced criticism for lack of GDPR enforcement compared to PECR.

The first ICO GDPR fine was issued back in December 2019 to a London-based pharmacy. Doorstep Dispensaree Ltd, was issued with a Monetary Penalty Notice of £275,000 for failing to ensure the security of Special Category Data. In November 2020, Ticketmaster had to pay a fine of £1.25m following a cyber-attack on its website which compromised millions of customers’ personal information. Others ICO fines include British Airways and Marriott which concerned cyber security breaches. 

It remains to be seen if the Mermaids fine is the start of more robust GDPR enforcement action by the ICO. It will certainly be a warning to all Data Controllers, particularly charities, to ensure that they have up to data protection data policies and procedures.

Act Now Training’s GDPR Essentials e learning course is ideal for frontline staff who need to learn about data protection in a quick and cost-effective way. You can watch the trailer here.

We only have two places left on our Advanced Certificate in GDPR Practice course starting in September.

GDPR News Roundup

So much has happened in the world of data protection recently. Where to start?

International Transfers

In April, the European Data Protection Board’s (EDPB) opinions (GDPR and Law Enforcement Directive (LED)) on UK adequacy were adopted. The EDPB has looked at the draft EU adequacy decisions. It acknowledge that there is alignment between the EU and UK laws but also expressed some concerns. It has though issued a non-binding opinion recommending their acceptance. If accepted the two adequacy decisions will run for an initial period of four years. More here.

Last month saw the ICO’s annual data protection conference go online due to the pandemic. Whilst not the same as a face to face conference, it was still a good event with lots of nuggets for data protection professionals including the news that the ICO is working on bespoke UK standard contractual clauses (SCCs) for international data transfers. Deputy Commissioner Steve Wood said:

“I think we recognise that standard contractual clauses are one of the most heavily used transfer tools in the UK GDPR. We’ve always sought to help organisations use them effectively with our guidance. The ICO is working on bespoke UK standard clauses for international transfers, and we intend to go out for consultation on those in the summer. We’re also considering the value to the UK for us to recognise transfer tools from other countries, so standard data transfer agreements, so that would include the EU’s standard contractual clauses as well.”

Lloyd v Google

The much-anticipated Supreme Court hearing in the case of Lloyd v Google LLC took place at the end of April. The case concerns the legality of Google’s collection and use of browser generated data from more than 4 million+ iPhone users during 2011-12 without their consent. Following the two-day hearing, the Supreme Court will now decide, amongst other things, whether, under the DPA 1998, damages are recoverable for ‘loss of control’ of data without needing to identify any specific financial loss and whether a claimant can bring a representative action on behalf of a group on the basis that the group have the ‘same interest’ in the claim and are identifiable. The decision is likely to have wide ranging implications for representative actions, what damages can be awarded for and the level of damages in data protection cases. Watch this space!

Ticketmaster Appeal

In November 2020, the ICO fined Ticketmaster £1.25m for a breach of Articles 5(1)(f) and 32 GPDR (security). Ticketmaster appealed the penalty notice on the basis that there had been no breach of the GDPR; alternatively that it was inappropriate to impose a penalty, and that in any event the sum was excessive. The appeal has now been stayed by the First-Tier Tribunal until 28 days after the pending judgment in a damages claim brought against Ticketmaster by 795 customers: Collins & Others v Ticketmaster UK Ltd (BL-2019-LIV-000007).

Age Appropriate Design Code

This code came into force on 2 September 2020, with a 12 month transition period. The Code sets out 15 standards organisations must meet to ensure that children’s data is protected online. It applies to all the major online services used by children in the UK and includes measures such as providing default settings which ensure that children have the best possible access to online services whilst minimising data collection and use.

With less than four months to go (2 September 2021) the ICO is urging organisations and businesses to make the necessary changes to their online services and products. We are planning a webinar on the code. Get in touch if interested.

AI and Automated Decision Making

Article 22 of GDPR provides protection for individuals against purely automated decisions with a legal or significant impact. In February, the Court of Amsterdam ordered Uber, the ride-hailing app, to reinstate six drivers who it was claimed were unfairly dismissed “by algorithmic means.” The court also ordered Uber to pay the compensation to the sacked drivers.

In April EU Commission published a proposal for a harmonised framework on AI. The framework seeks to impose obligations on both providers and users of AI. Like the GDPR the proposal includes fine levels and an extra-territorial effect. (Readers may be interested in our new webinar on AI and Machine Learning.)

Publicly Available Information

Just because information is publicly available it does not provide a free pass for companies to use it without consequences. Data protection laws have to be complied with. In November 2020, the ICO ordered the credit reference agency Experian Limited to make fundamental changes to how it handles personal data within its direct marketing services. The ICO found that significant ‘invisible’ processing took place, likely affecting millions of adults in the UK. It is ‘invisible’ because the individual is not aware that the organisation is collecting and using their personal data. Experian has lodged an appeal against the Enforcement Notice.

Interesting that recently the Spanish regulator has fined another credit reference agency, Equifax, €1m for several failures under the GDPR. Individuals complained about Equifax’s use of their personal data which was publicly available. Equifax had also failed to provide the individuals with a privacy notice.

Data Protection by Design

The Irish data protection regulator issued its largest domestic fine recently. Irish Credit Bureau (ICB) was fined €90,000 following a change in the ICB’s computer code in 2018 resulted in 15,000 accounts having incorrect details recorded about their loans before the mistake was noticed. Amongst other things, the decision found that the ICB infringed Article 25(1) of the GDPR by failing to implement appropriate technical and organisational measures designed to implement the principle of accuracy in an effective manner and to integrate the necessary safeguards into the processing in order to meet the requirements of the GDPR and protect the rights of data subjects (aka DP by design and by default).

Data Sharing

The ICO’s Data Sharing Code of Practice provides organisations with a practical guide on how to share personal data in line with data protection law. Building on the code, the ICO recently outlined its plans to update its guidance on anonymisation and pseudonymisation, and to explore the role that privacy enhancing technologies might play in enabling safe and lawful data sharing.

UK GDPR Handbook

The UK GDPR Handbook is proving very popular among data protection professionals.

It sets out the full text of the UK GDPR laid out in a clear and easy to read format. It cross references the EU GDPR recitals, which also now form part of the UK GDPR, allowing for a more logical reading. The handbook uses a unique colour coding system that allows users to easily identify amendments, insertions and deletions from the EU GDPR. Relevant provisions of the amended DPA 2018 have been included where they supplement the UK GDPR. To assist users in interpreting the legislation, guidance from the Information Commissioner’s Office, Article 29 Working Party and the European Data Protection Board is also signposted. Read what others have said:

“A very useful, timely, and professional handbook. Highly recommended.”

“What I’m liking so far is that this is “just” the text (beautifully collated together and cross-referenced Articles / Recital etc.), rather than a pundits interpretation of it (useful as those interpretations are on many occasions in other books).”

“Great resource, love the tabs. Logical and easy to follow.”

Order your copy here.

These and other GDPR developments will also be discussed in detail in our online GDPR update workshop next week.

The Marriott Data Breach Fine

The Information Commissioner’s Office (ICO) has issued a fine to Marriott International Inc for a cyber security breach which saw the personal details of millions of hotel guests being accessed by hackers. The fine does not come as a surprise as it follows a Notice of Intent, issued in July 2018. The amount of £18.4 million though is much lower than the £99 million set out in the notice.

The Data

Marriott estimates that 339 million guest records worldwide were affected following a cyber-attack in 2014 on Starwood Hotels and Resorts Worldwide Inc. The attack, from an unknown source, remained undetected until September 2018, by which time the company had been acquired by Marriott. 

The personal data involved differed between individuals but may have included names, email addresses, phone numbers, unencrypted passport numbers, arrival/departure information, guests’ VIP status and loyalty programme membership number. The precise number of people affected is unclear as there may have been multiple records for an individual guest. Seven million guest records related to people in the UK.

The Cyber Attack

In 2014, an unknown attacker installed a piece of code known as a ‘web shell’ onto a device in the Starwood system giving them the ability to access and edit the contents of this device remotely. This access was exploited in order to install malware, enabling the attacker to have remote access to the system as a privileged user. As a result, the attacker would have had unrestricted access to the relevant device, and other devices on the network to which that account would have had access. Further tools were installed by the attacker to gather login credentials for additional users within the Starwood network.
With these credentials, the database storing reservation data for Starwood customers was accessed and exported by the attacker.

The ICO acknowledged that Marriott acted promptly to contact customers and the ICO.
It also acted quickly to mitigate the risk of damage suffered by customers. However it was found to have breached the Security Principle (Article 5(1)(f)) and Article 32 (Security of personal data). The fine only relates to the breaches from 25 May 2018, when GDPR came into effect, although the ICO’s investigation traced the cyber-attack back to 2014.

Data Protection Officers are encouraged to read the Monetary Penalty Notice as it not only sets out the reasons for the ICO’s conclusion but also the factors it has taken into account in deciding to issue a fine and how it calculated the amount.

It is also essential that DPOs have a good understanding of cyber security. We have some places available on our Cyber Security for DPOs workshop in November.

The Information Commissioner, Elizabeth Denham, said:

“Personal data is precious and businesses have to look after it. Millions of people’s data was affected by Marriott’s failure; thousands contacted a helpline and others may have had to take action to protect their personal data because the company they trusted it with had not.”

“When a business fails to look after customers’ data, the impact is not just a possible fine, what matters most is the public whose data they had a duty to protect.”

Marriott said in statement:

“Marriott deeply regrets the incident. Marriott remains committed to the privacy and security of its guests’ information and continues to make significant investments in security measures for its systems. The ICO recognises the steps taken by Marriott following discovery of the incident to promptly inform and protect the interests of its guests.”

Marriott has also said that it does not intend to appeal the fine, but this is not the end of the matter. It is still facing a civil class action in the High Court for compensation on behalf of all those affected by the data breach.

This is the second highest GDPR fine issued by the ICO. On 16^th October British Airways was fined £20 million also for a cyber security breach. (You can read more about the causes of cyber security breaches in our recent blog post.) The first fine was issued in December 2019 to Doorstep Dispensaree Ltd for a for a comparatively small amount of £275,000.

This and other GDPR developments will be covered in our new online GDPR update workshop. Our next online GDPR Practitioner Certificate is fully booked.We have added more courses.

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